monday.com gives you all you need for managing your work. To expand the possibilities, you can also add some apps to it. One of them is the AutoID Column app. In this article, you will find everything you need to know about it.
Using AutoID Column App
You might want to add this app to monday.com if you want to add IDs to your boards items, when you want to use the ticketing system or want to have unique IDs for your requests, invoices, service Incidents and many more.
Why Is It Worth Using the AutoID Column App?
The point of using extra apps is to make your work simpler, faster, and even more efficient. The AutoID Column app offers you a fully automated process of generation of completely unique (not repetitive/duplicated) IDs within your monday.com account.
Using this app means eliminating the human error factor. Thanks to this app, you can be sure that all of your data is correct and in order.
How to install
While logged in to your monday.com account, you can see a few icons on the left side of the screen. Click on the one that looks like a puzzle piece. This way, you will be able to access the App Marketplace.
Use the search box. Enter the name of the application “AutoID Column” to find the app more quickly.
When the app appears on your screen, click the blue button “Add to your account” on the right side.
After clicking on the box, you will see an option to install the app. You can choose from two options:
- apply AutoID Column to all workspaces,
- apply AutoID Column to specific workspaces (you will be able to choose one or more workspaces on which you want to use this app. The app will be limited to your choice and won’t make any changes on other workspaces).
The app can read and modify board data, send notifications, and create and modify webhooks on all or a few workspaces, depending on your choice.
Configuration
monday.com wants you to be able to adjust everything to your needs. This is why you can configure the features of the AutoID Column App. You just need to click the highlighted words to configure the feature for your board.
Here is a small explanation on what you can adjust using particular highlighted words:
• this number: the number to start with
• this format: text preceding the auto generated number with field support (see below)
• number of digits: the minimum number of digits (e.g. 5 digits and it will generate 00100)
• this column: the column in which the generated ID is written
Using fields
In the text box (“this text”), you can enter fields in between curly brackets {}. Supported fields are:
- {year} – the current year in 4-digit notation
- {year2} – the current year in 2-digit notation
- {quarter} – the current quarter
- {month} – the current month in 2-digit notation
- {day} – the current day (0-31)
- {id} – the generated ID
- {no_overwrite} – this feature instructs the app to not overwrite existing values. This implies that duplicating an item will lead to duplicated IDs.
In case you choose to omit the {id}, the generated ID is added to the end of the string specified in this format.
The field {columnid} can be used to replace this part of the string with the value found in the column with the entered column ID.
Review
You can test this app for free for 10 days. It’s a great option if you are not sure if this is what you need to work with. You can try out the app and decide if you want to keep using it or just resign with no payment involved.
The AutoID Column app doesn’t work on a subscription basis. You pay one time. It ends up being cheap, considering how much possible return on investment you will have depending on the number of items and/or IDs are created. You can buy the app for $41 regardless of how many unique IDs you want to create.
After purchase, you will get a detailed guide in PDF that will help you to install, use, and configure the recipes for automated processes.
The customer support is also great. I wanted to achieve a specific format using Column IDs (using values from other columns) and was unable to find a way to do so. I decided to reach out to the customer support team. An hour after sending the email to the address I found on the developer’s site, I received the necessary information and assistance that I was asking for.
The AutoID Column App is a great solution for teams that use IDs for:
- Incidents,
- IDs for documents such as invoices or other financial and/or legal paperwork,
- customer support tickets,
- and many many others.
The bottom line is that this app can be a great addition to your monday.com. It is a relatively cheap solution. It’s sustainable and reliable, giving great support in day-to-day tasks. Additionally, flexibility in customizations makes it a perfect choice for people who want maximum personalization that makes the app perfectly suit their needs.
